Policies and Responsibilities of Session Organizers and Presenters


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It is the responsibility of the session organizer to communicate the following policies to their presenters. All organizers and presenters must agree to abide by these policies upon submission of a proposal or abstract.

Presentation Policy
  • Individuals are limited to presenting only ONE presentation. Individuals can present in any of the scientific program categories: symposium, interactive session, contributed oral presentation, speed presentation, or poster presentation. If your name appears on more than one abstract, make sure you are listed as the presenter for only one of them.
Symposia & Interactive Session Policies
  • Organizers for symposia and interactive sessions are responsible for coordinating with the Scientific Program Committee, planning their sessions, selecting instructors/presenters, moderating their sessions, communicating policies to their presenters, and meeting all deadlines.
  • Presenters in accepted symposia sessions must submit abstracts through the Call for Abstracts. It is the responsibility of the session organizer to communicate, remind, and ensure that all presenters in their symposium have submitted an abstract for their talk by the deadline. Each proposal will be reviewed by at least two individuals who will have access to all information contained in the proposal.
  • Organizers and Presenters in accepted symposia and interactive sessions must register for the conference by the early registration deadline, April 25th, 2018.
  • Individuals may be organizers for only one symposium or interactive session, and should not submit more than one symposium or interactive session proposal. An individual may collaborate with another organizer on a second proposal, but may not be an organizer for more than one symposium or interactive session.
  • Individuals organizing or moderating a symposium or interactive session may not also present in their hosted symposium or interactive session if giving a presentation in another session (symposium, interactive session, speed, oral, or poster).
Workshop and Short Course Policies
  • Individuals may organize & lead in only one short course or workshop, in addition to organizing and/or presenting in one symposium, interactive session, contributed session, poster, or speed talk. While space is limited during the main scientific program (thus the speaker limitations), there is slightly more flexibility during the front and tail ends of the conference to accommodate the proposal, when short courses and workshops will typically occur.
  • Workshop and short course organizers are not required to register for the conference if they only plan to participate in their respective workshop or short course.
  • Attendees wishing to participate in a workshop or short course must also register for at least one day of the regular conference.

Important Dates

December 12th, 2017: Registration Rates announced

January 19th, 2018: Close of Call for Abstracts, Posters, Speed Talks & Extended Abstracts for Student Presentation Awards, Symposia abstracts due

Late January 2018: Registration opens

February/March 2018: Abstract acceptance notifications sent

April 25th, 2018: Early Registration ends

June 30th, 2018: Regular Registration ends

July 21 –  26th, 2018: NACCB – Schedule at a Glance

*Note Scientific Program days: July 23rd – 25th.

Ongoing: Sponsorship Opportunities Available

Submit/Update proposals, abstracts, and more, as features become available.