NACCB 2018: Seeking Partners

To host a successful North American Congress, we need dedicated support from partner organizations. Becoming a sponsor will provide exposure for your organization, demonstrate your commitment to conservation efforts in the region, and enhance your visibility among influential leaders and decision-makers. Organizations supporting NACCB 2018 also help defray the costs of the meeting and provide support for an outstanding scientific society and community of
practitioners.

Benefits to your organization
NACCB 2018 offers your organization convenient and effective ways to get your product and/or service noticed by conservation professionals. The benefits derived from sponsorship and advertising during the Congress are unique because targeting a conference audience can be both selective and direct, giving you the opportunity to effectively sell your message or product. A variety of sponsorship benefits are available, including your organizational description and logo in the
Congress program, an Internet link from the Congress website to your home page, and more.

Benefits to students
Your support will provide travel assistance for students to attend NACCB 2018, providing them with the opportunity to network with the conservation community and meet potential research supervisors as well as employment opportunities. Students are given the opportunity to hone their communication and presentation skills by participating in a student awards competition with modest awards provided through sponsorship support.

Benefits to the conservation community
Your support will connect people from around the continent, who may otherwise never get a chance to network with their peers, by ensuring that conservation professionals can attend NACCB 2018. In sum, organizations wishing to provide general support for NACCB 2018 help defray the costs of the meeting and provide numerous supports for an outstanding program. Sponsorship opportunities are listed below.

General Meeting Sponsorship

PLATINUM

CAD$47,000/USD$35,000 and above
Organizational logo on banner at plenary sessions
Three complimentary NACCB registrations
Complimentary exhibition space
Full-page advertisement in meeting program
Acknowledgement in meeting program, on conference website, meeting booklet, conference app, and signage

GOLD

CAD$33,500/USD$25,000
Two complimentary NACCB registrations
Complimentary exhibition space
Half-page advertisement in meeting program
Acknowledgement in meeting program, on conference website, meeting booklet, conference app, and signage

SILVER

CAD$13,400/USD$10,000
Two complimentary NACCB registrations
50% discount on exhibition space
1/4 page advertisement in meeting program
Acknowledgement in meeting program, on conference website, conference app, and signage

BRONZE

CAD$6,700/USD$5,000
25% discount on exhibition space
Advertisement in meeting program
Acknowledgement in meeting program, on conference website, conference app, and signage

SUPPORTER

Below CAD$6,700/USD$5,000
10% discount on exhibition space
Acknowledgement on conference website, conference app, and signage

*DEADLINE: All Sponsor ads, logos, and company/organization descriptions are due
no later than April 1, 2018.

Exhibitors

NACCB welcomes organizations and companies to host exhibitor spaces during the conference main sessions, July 23 – 25th. The exhibition hall will be centrally located, near to the registration foyer, plenary session ballroom, and several break-out rooms. Coffee, tea, and snacks will be available to exhibitors and attendees in the exhibition hall ensuring high visibility during break times. Given limited exhibitor capacity, NACCB reserves the right to select exhibitors in an effort to balance a diversity of types of groups represented.

Space Fees
$1200 CAD/$900 USD per Standard Commercial Space
$670 CAD/$500 USD per Non-Profit Organization Spac

Space Fee Includes
6’ x 30” table with 2 chairs
Internet access, logo, link, description on website & app
One complimentary NACCB Registration for company/org representative
Complimentary food and drink for some conference events and breaks
One 50% discounted NACCB Registration for additional company/org representative

Exhibit Hours
Monday, July 23 8:00 A.M. to 5:30 P.M. + 5:30 – 7pm exhibitor & poster happy hour
Tuesday, July 24 8:00 A.M. to 5:30 P.M.
Wednesday, July 25 8:00 A.M. to 4:00 P.M. (followed by breakdown)

IMPORTANT DATES

November 2017 – Exhibitor registration opens
March 15, 2018 – 50% cancellation refund and payment due
April 1, 2018 – 50-word company description due
July 23, 2018 – Exhibit set-up 8am-1pm
July 25, 2018 – Exhibit break down

Exhibitor Information

To have the exhibit space held for you in the exhibit area, a 50% deposit must be paid at the time of registration. Full payment is due by March 15, 2018. Space fees include basic registration for one company representative and one 50% discounted representative, who will be working in the space during the conference. In addition to the standard space package, organizations requiring badges in excess of their allotment must pay the regular registration fee for each additional person.
Activities requiring an additional fee beyond basic registration, such as field trips and short-courses, may be purchased separately when registration opens. Each exhibiting firm is responsible for its equipment and should have an attendant in the space during hours that the exhibit area is open to the public. It is recommended that exhibitors prioritize attendance at their space during breaks and passing times to maximize visibility and engagement with participants at the conference. Exhibit representatives must wear the official conference badge at all times while in the exhibit area.

Cancellation Policy
Cancellation before March 15, 2018 obligates the Exhibitor to 50% of the total space cost, and cancellation after March 15, 2018 obligates the Exhibitor to full payment of the space fee. Refunds will not be made after space has been assigned and paid for unless the space can be reassigned. Any space not claimed and occupied by 12:00 p.m. local time on July 23, 2018 may be reassigned to
another exhibitor without further notice to the originally scheduled occupant, and all fees forfeited.

Security
SCB does not maintain insurance covering Exhibitors’ property. Protection of Exhibitors’ property shall at all times remain the responsibility of the exhibitor. We do not anticipate traffic during non-show hours, but security is not guaranteed. Insurance is to be arranged by Exhibitors at their own cost.

Exhibit Description
Exhibitors are requested to submit a 50-word typed description of their exhibit. The description must be received no later than April 1, 2018, so it may be included in the Official Meeting Program book. If your space description is not received by this deadline, the description will appear in a Program Addendum distributed at registration.

Space Assignments
The space will be assigned in the order in which exhibitor registrations are
received. A confirmation of the location of your space will be sent to you as soon as possible. All booths in the exhibition area have equal access/visibility to attendees.

Advertising Information

For maximum visibility, you are encouraged to advertise in the Official Meeting Program. Advertising documents should be sent to: conferences@scbnorthamerica.org by April 1, 2018. All advertisements should be high resolution (300 dpi) *.jpg, *.eps, *.pdf, or *.tiff files and black and white. The meeting program will be available publicly on the conference website, and in print for purchase at the conference.

Size Cost
Full Page $1300 CAD/$1000 USD
(7.25” wide x 10” high)
Half Page $670 CAD/$500 USD
(7.25” wide x 4.75” high)
Quarter Page $340 CAD/$250 USD
(3.625” wide x 4.75” high)

SCB Publications
For additional exposure, SCB publications including Conservation Biology and Conservation Letters reach more than 10,000 individual subscribers and 10,000 institutions and accept advertisements that are compatible with the goals of the Society. Visit the following links for more information:

Conservation Biology: The flagship journal of conservation science
http://conbio.org/publications/conservation-biology

Conservation Letters:
Great minds, great writing, smarter conservation
http://www.conbio.org/publications/conservation-letters

Sponsors, Exhibitors, Supporters: conferences@scbnorthamerica.org

Exhibitor Registration open!


Exhibitor Registration is open November 2017 until Spring 2018. NACCB Attendee registration will open in January 2018 and registration rates will be released prior to the end of 2017. Payment processing for NACCB exhibitors will occur upon confirmation of acceptance and agreement to the NACCB Exhibitor conduct policy. Organizers will be in touch with you upon submission of this form.  Exhibitors may log back in to add field trips, events, workshops, etc. when full attendee registration opens in January 2018.

Exhibition Details