NACCB 2020: Seeking Partners

To host a successful North American Congress, we need dedicated support from partner organizations. Becoming a sponsor will provide exposure for your organization, demonstrate your commitment to conservation efforts in the region, and enhance your visibility among influential leaders and decision-makers. Organizations supporting NACCB 2020 also help defray the costs of the meeting and provide support for an outstanding scientific society and community of practitioners.

Benefits to your organization
NACCB 2020 offers your organization convenient and effective ways to get your product and/or service noticed by conservation professionals. The benefits derived from sponsorship and advertising during the Congress are unique because targeting a conference audience can be both selective and direct, giving you the opportunity to effectively sell your message or product. A variety of sponsorship benefits are available, including your organizational description and logo in the Congress program, an internet link from the Congress website to your home page, and more.

Benefits to students
Your support will provide travel assistance for students to attend NACCB 2020, providing them with the opportunity to network with the conservation community, meet potential research supervisors and find employment opportunities. Students are given the opportunity to hone their communication and presentation skills by participating in a student awards competition with modest awards provided through sponsorship support.

Benefits to the conservation community
Your support will connect people from around the continent, who may otherwise never get a chance to network with their peers, by ensuring that conservation professionals can attend NACCB 2020. In sum, organizations wishing to provide general support for NACCB 2020 help defray the costs of the meeting and provide numerous supports for an outstanding program. Sponsorship opportunities are listed below.

General Meeting Sponsorship
PLATINUM

USD$35,000 and above
Organizational logo on banner at plenary sessions and registration hall
Three complimentary NACCB registrations
Complimentary exhibition space
Full-page advertisement in meeting program
Acknowledgement in meeting program, on conference website, meeting at-a-glance directory, and conference app

GOLD

USD$25,000
Two complimentary NACCB registrations
Complimentary exhibition space
Half-page advertisement in meeting program
Acknowledgement in meeting program, on conference website, meeting at-a-glance directory, and conference app

SILVER

USD$10,000
Two complimentary NACCB registrations
50% discount on exhibition space
Quarter-page advertisement in meeting program
Acknowledgement in meeting program, on conference website, and conference app

BRONZE

USD$5,000
25% discount on exhibition space
Eighth-page advertisement in meeting program
Acknowledgement in meeting program, on conference website, and conference app

SUPPORTER

Below USD$5,000
10% discount on exhibition space
Acknowledgement in meeting program, on conference website, and conference app

*DEADLINE: All Sponsor ads, logos, and company/organization descriptions are due no later than April 1, 2020.

Exhibitors

NACCB welcomes organizations and companies to host exhibitor spaces during the conference main sessions, July 28 – 30th. The exhibition hall will be centrally located, near the registration foyer, plenary session ballroom, and several break-out rooms. Coffee, tea, and snacks will be available to exhibitors and attendees in the exhibition hall ensuring high visibility during break times. Given limited exhibitor capacity, NACCB reserves the right to select exhibitors in an effort to balance a diversity of types of groups represented.

Space Fees
$900 USD per Standard Commercial Space
$500 USD per Non-Profit Organization Space

Space Fee Includes
6’ x 30” table with 2 chairs
Internet access
One complimentary NACCB Registration for company/org representative
Complimentary food and drink for some conference events and breaks
One 50% discounted NACCB Registration for additional company/org representative

Exhibit Hours
Tuesday, July 28 8:00 A.M. to 6:00 P.M.
Wednesday, July 29 8:00 A.M. to 6:00 P.M.
Thursday, July 30 8:00 A.M. to 5:00 P.M. (followed by breakdown)

IMPORTANT DATES

November 2019 – Exhibitor registration opens
March 15, 2020 – 50% cancellation refund and payment due
April 1, 2020 – 50-word company description due
July 28, 2020 – Exhibit set-up 8 A.M to 1 P.M.
July 30, 2020 – Exhibit break down

Exhibitor Information
To have space held for you in the exhibit area, a 50% deposit must be paid at the time of registration. Full payment is due by March 15, 2020. Space fees include basic registration for one company representative and one 50% discounted representative, who will be working in the space during the conference. In addition to the standard space package, organizations requiring badges in excess of their allotment must pay the regular registration fee for each additional person.

Activities requiring an additional fee beyond basic registration, such as field trips and short courses, may be purchased separately when registration opens. Each exhibiting firm is responsible for its equipment and should have an attendant in the space during hours that the exhibit area is open to the public. It is recommended that exhibitors prioritize attendance at their space during breaks and passing times to maximize visibility and engagement with participants at the conference. Exhibit representatives must wear the official conference badge at all times while in the exhibit area.

Cancellation Policy
Cancellation before March 15, 2020 obligates the Exhibitor to 50% of the total space cost, and cancellation after March 15, 2020 obligates the Exhibitor to full payment of the space fee. Refunds will not be made after space has been assigned and paid for unless the space can be reassigned. Any space not claimed and occupied by 12:00 p.m. local time on July 28, 2020 may be reassigned to another exhibitor without further notice to the originally scheduled occupant, and all fees forfeited.

Security
SCB does not maintain insurance covering Exhibitors’ property. Protection of Exhibitors’ property shall at all times remain the responsibility of the Exhibitor. We do not anticipate traffic during non-show hours, but security is not guaranteed. Insurance is to be arranged by Exhibitors at their own cost.

Exhibit Description
Exhibitors are requested to submit a 50-word typed description of their exhibit. The description must be received no later than April 1, 2020, so it may be included in the Official Meeting Program book. If your space description is not received by this deadline, the description will appear in a Program Addendum distributed at registration.

Space Assignments
The space will be assigned in the order in which exhibitor registrations are
received. A confirmation of the location of your space will be sent to you as soon as possible. All booths in the exhibition area have equal access/visibility to attendees.

Advertising Information

For maximum visibility, you are encouraged to advertise in the Official Meeting Program. Advertising documents should be sent to: conferences@scbnorthamerica.org by April 1, 2020. All advertisements should be high resolution (300 dpi) *.jpg, *.eps, *.pdf, or *.tiff files and black and white. The meeting program will be available publicly on the conference website.

Size Cost
Full Page $1000 USD
(7.25” wide x 10” high)
Half Page $500 USD
(7.25” wide x 4.75” high)
Quarter Page $250 USD
(3.625” wide x 4.75” high)

Sponsors, Exhibitors, Supporters: conferences@scbnorthamerica.org

Exhibitor Registration
Now open! – Exhibition details and how to register.

Conference Prospectus
For more information on sponsorship, exhibitor and advertising at NACCB 2020, download the conference prospectus.

Contact Us
Interested in hosting an exhibitor table  and/or sponsoring opportunities at NACCB 2020? Contact us at conferences@scbnorthamerica.org.