Exhibitor Registration – Now Open!

Please refer to below text and registration for current deadlines related to Exhibitors.

NACCB 2024: Seeking Partners

To host a successful North American Congress, we need dedicated support from partner organizations. Becoming a sponsor will provide exposure for your organization, demonstrate your commitment to conservation efforts in the region, and enhance your visibility among influential leaders and decision-makers. Organizations supporting NACCB 2024 also help defray the costs of the meeting and provide support for an outstanding scientific society and community of practitioners.

Benefits to your organization

NACCB 2024 provides your organization with convenient and impactful opportunities to gain visibility among conservation professionals. Sponsoring or advertising during the Congress offers unique benefits, allowing you to precisely target the conference audience and effectively reach thousands of professionals with your message through conference mailings, the website and at the conference and more. 

Benefits to students and members of traditionally excluded and underrepresented groups in conservation

Your support enables travel assistance for students attending NACCB 2024, facilitating networking with the conservation community, potential research supervisors, and employment opportunities. Students can enhance their communication and presentation skills through a student awards competition, with modest awards sponsored by your support.

Additionally, your support provides registration and travel assistance for attendees from traditionally excluded and underrepresented groups in conservation. NACCB aims to host an inclusive and equitable event that fosters career and research advancement and collaboration for the entire conservation community. By minimizing financial barriers to attendance, sponsorship support plays a vital role in creating a significant impact.

Benefits to the conservation community

Your support will connect people from around the continent, who may otherwise never get a chance to network with their peers, by ensuring that conservation practitioners can attend NACCB 2024.

In sum, organizations wishing to provide general support for NACCB 2024 help defray the costs of the meeting and provide support for an outstanding program. Sponsorship opportunities are listed below.

General Meeting Sponsorship

PLATINUM

USD $35,000 and above

• Organizational logo on banner at plenary sessions and registration hall.
• Three complimentary NACCB registrations.
• Complimentary exhibition space.
• Advertisement in meeting app and online conference program.
• Acknowledgement in opening remarks, meeting program, on conference website, meeting at-a-glance directory booklet, and conference app.

GOLD

USD $25,000

• Two complimentary NACCB registrations.
• Complimentary exhibition space.
• Advertisement in meeting app and online conference program.
• Acknowledgement in opening remarks, meeting program, on conference website, meeting at-a-glance directory booklet, and conference app.

SILVER

USD $10,000

• Two complimentary NACCB registrations.
• 50% discount on exhibition space.
• Advertisement in meeting app and online conference program.
• Acknowledgement in meeting program, on conference website, and conference app.

BRONZE

USD $5,000

• 25% discount on exhibition space.
• Advertisement in meeting app and online conference program.
• Acknowledgement in opening remarks, meeting program, on conference website, and conference app.

SUPPORTER

Below USD $5,000

• 10% discount on exhibition space.
• Acknowledgement in opening remarks, meeting program, on conference website, and conference app.

*DEADLINE: All Sponsor ads, logos, and company/organization descriptions are due no later than March 15, 2024.

Exhibitors

NACCB welcomes organizations and companies to host exhibitor spaces during the conference main sessions, June 25-27. The exhibition hall will be centrally located. Coffee, tea, and snacks will be available to exhibitors and attendees in the exhibition hall ensuring high visibility during break times. Given limited exhibitor capacity, NACCB reserves the right to select exhibitors in an effort to balance a diversity of types of groups represented.

Space Fees

$1,400 USD per Standard Commercial Space
$1,000 USD per Non-Profit Organization Space

*SCB Organizational Member Discount: 10%

Space Fee Includes

• 6’ x 30” table with 2 chairs.
• Internet access.
• One complimentary NACCB Registration for company/organization representative.
• Complimentary food and drink for some conference events and breaks.
• One 50% discounted NACCB Registration for additional company/organization representative.

Exhibit Hours

• Tuesday, June 25, 8:00 A.M. to 6:00 P.M.
• Wednesday, June 26, 8:00 A.M. to 6:00 P.M.
• Thursday, June 27, 8:00 A.M. to 5:00 P.M. (followed by breakdown)

IMPORTANT DATES 

• September/October 2023 — Exhibitor registration opens
• March 1, 2024 — 50% cancellation refund and payment due
• March 15, 2024 — 50-word company description due
• June 25, 2024 — Exhibit set-up 7:00 A.M. – 1:00 P.M.
• June 27, 2024 — Exhibit breakdown

Exhibitor Information

To have space held for you in the exhibit area, a 50% deposit must be paid at the time of registration. Full payment is due by March 1, 2024. Space fees include basic registration for one company representative and one 50% discounted representative, who will be working in the space during the conference. In addition to the standard space package, organizations requiring badges in excess of their allotment must pay the regular registration fee for each additional person. Activities requiring an additional fee beyond basic registration, such as field trips and short courses, may be purchased separately when registration opens. Each exhibiting firm is responsible for its equipment and should have an attendant in the space during hours that the exhibit area is open to the public. It is recommended that exhibitors prioritize attendance at their space during breaks and passing times to maximize visibility and engagement with participants at the conference. Exhibit representatives must wear the official conference badge at all times while in the exhibit area.

Cancellation Policy

Cancellation before March 1, 2024 obligates the Exhibitor to 50% of the total space cost, and cancellation after March 1, 2024 obligates the Exhibitor to full payment of the space fee. Refunds will not be made after space has been assigned and paid for unless the space can be reassigned. Any space not claimed and occupied by 12:00 p.m. local time on June 24, 2022 may be reassigned to another exhibitor without further notice to the originally scheduled occupant, and all fees forfeited.

Security

SCB does not maintain insurance covering Exhibitors’ property. Protection of Exhibitors’ property shall at all times remain the responsibility of the Exhibitor. We do not anticipate traffic during non-show hours, but security is not guaranteed. Insurance is to be arranged by Exhibitors at their own cost.

Exhibit Description

Exhibitors are requested to submit a 50-word typed description of their exhibit. The description must be received no later than March 15, 2024, so it may be included in the Official Meeting Program.

Space Assignments

Exhibitors will have the opportunity to select a space location in the designated area once registration is open. The space will be assigned in the order in which exhibitor registrations are received. A confirmation of the location of your space will be sent to you as soon as possible. If none of your choices are available, we will contact you to discuss a new space assignment.

Advertising Information

There will be a number of digital advertising options available in the online program and mobile conference app, including banner ads, footer ads, splash screen ads and others. We will post information on specific options, required file dimensions and resolution, and pricing to the sponsors and exhibitors page of the conference website (www.scbnacongress.org) by late 2023. Costs will range from $250-$500 USD. The deadline for providing advertising files will be March 15, 2024.

Contact Information for Sponsors, Exhibitors, Supporters: conferences@scbnorthamerica.org