Exhibitor Registration is Now Closed

Please refer to below text and registration for current deadlines related to Exhibitors.

NACCB 2022: Seeking Partners

To host a successful North American Congress, we need dedicated support from partner organizations. Becoming a sponsor will provide exposure for your organization, demonstrate your commitment to conservation efforts in the region, and enhance your visibility among influential leaders and decision-makers. Organizations supporting NACCB 2022 also help defray the costs of the meeting and provide support for an outstanding scientific society and community of practitioners.

Benefits to your organization

NACCB 2022 offers your organization convenient and effective ways to get your product and/or service noticed by conservation professionals. The benefits derived from sponsorship and advertising during the Congress are unique because targeting a conference audience can be both selective and direct, giving you the opportunity to effectively sell your message or product. A variety of sponsorship benefits are available, including your organizational description and logo in the Congress program, an internet link from the Congress website to your home page, and more.

Benefits to students and members of traditionally excluded and underrepresented groups in conservation

Your support will provide travel assistance for students to attend NACCB 2022, providing them with the opportunity to network with the conservation community, meet potential research supervisors, and find employment opportunities. Students are given the opportunity to hone their communication and presentation skills by participating in a student awards competition with modest awards provided through sponsorship support.

Your support will also provide registration and travel assistance for attendees who are members of traditionally excluded and underrepresented groups in conservation and at conservation conferences. NACCB strives to host an inclusive and equitable event that provides opportunities for career and research advancement and collaboration for the entire conservation community;  minimizing financial barriers to attendance is an important step where support from sponsors can have a large impact.

Benefits to the conservation community

Your support will connect people from around the continent, who may otherwise never get a chance to network with their peers, by ensuring that conservation professionals can attend NACCB 2022.

In sum, organizations wishing to provide general support for NACCB 2022 help defray the costs of the meeting and provide support for an outstanding program. Sponsorship opportunities are listed below.

General Meeting Sponsorship

PLATINUM

USD $35,000 and above

Organizational logo on banner at plenary sessions and registration hall
Three complimentary NACCB registrations
Complimentary exhibition space
Advertisement in meeting app and online conference program
Acknowledgement in meeting program, on conference website, meeting at-a-glance directory booklet, and conference app

GOLD

USD $15,000

Two complimentary NACCB registrations
Complimentary exhibition space
Advertisement in meeting app and online conference program
Acknowledgement in meeting program, on conference website, meeting at-a-glance directory booklet, and conference app

SILVER

USD $10,000

Two complimentary NACCB registrations
Advertisement in pre- and post-conference newsletter
Advertisement in meeting app OR conference website
Acknowledgement in online meeting program, on conference website, and conference app

BRONZE

USD $5,000

25% discount on exhibition space
Advertisement in meeting app and online conference program
Acknowledgement in meeting program, on conference website, and conference app

SUPPORTER

Below USD$5000

10% discount on exhibition space
Acknowledgement in meeting program, on conference website, and conference app

*DEADLINE: All Sponsor ads, logos, and company/organization descriptions are due no later than May 16, 2022.

Exhibitors

NACCB welcomes organizations and companies to host exhibitor spaces during the conference main sessions, July 18 – 20th. The exhibition hall will be centrally located, near the registration foyer and plenary session ballroom. Coffee, tea, and snacks will be available to exhibitors and attendees in the exhibition hall ensuring high visibility during break times. Given limited exhibitor capacity, NACCB reserves the right to select exhibitors in an effort to balance a diversity of types of groups represented.

Space Fees
$900 USD per Standard Commercial Space
$600 USD per Non-Profit Organization Space

Space Fee Includes
6’ x 30” table with 2 chairs
Internet access
One complimentary NACCB Registration for company/organization representative
Complimentary food and drink for some conference events and breaks
One 50% discounted NACCB Registration for additional company/organization representative

Exhibit Hours

Monday, July 18, 8:00 A.M. to 6:00 P.M.
Tuesday, July 19, 8:00 A.M. to 6:00 P.M.
Wednesday, July 20, 8:00 A.M. to 5:00 P.M. (followed by breakdown)

IMPORTANT DATES

Please note: We are currently planning for an in-person conference and exhibit hall with some hybrid content (but not a virtual exhibit hall); however, we understand that planning at this time is difficult given the uncertainty around the COVID pandemic. As a result, we have changed our cancellation policy to allow for full refunds of exhibitor registration through March 31, 2022 should exhibitors choose to cancel their participation.

IMPORTANT DATES

 

November 2021 — Exhibitor registration opens
March 31, 2022 — Deadline for full refund request, no refunds after this date; 50% remaining payment due for exhibitors who made an initial 50% payment
May 16, 2022 — 50-word company description due
July 18, 2022 — Exhibit set-up 8:00 A.M. – 1:00 P.M.
July 20, 2022 — Exhibit breakdown

Exhibitor Information

To have space held for you in the exhibit area, a 50% deposit must be paid at the time of registration. Full payment is due by March 31, 2022. Space fees include basic registration for one company representative and one 50% discounted representative, who will be working in the space during the conference. In addition to the standard space package, organizations requiring badges in excess of their allotment must pay the regular registration fee for each additional person. Activities requiring an additional fee beyond basic registration, such as field trips and short courses, may be purchased separately when registration opens. Each exhibiting firm is responsible for its equipment and should have an attendant in the space during hours that the exhibit area is open to the public. It is recommended that exhibitors prioritize attendance at their space during breaks and passing times to maximize visibility and engagement with participants at the conference. Exhibit representatives must wear the official conference badge at all times while in the exhibit area.

Cancellation Policy

Cancellation before March 31, 2022 obligates the Exhibitor to a full refund of the total space cost, and cancellation after March 31, 2022 obligates the Exhibitor to full payment of the space fee. Refunds will not be made after space has been assigned and paid for unless the space can be reassigned. Any space not claimed and occupied by 12:00 p.m. local time on July 18, 2022 may be reassigned to another exhibitor without further notice to the originally scheduled occupant, and all fees forfeited.

Security

SCB does not maintain insurance covering Exhibitors’ property. Protection of Exhibitors’ property shall at all times remain the responsibility of the Exhibitor. We do not anticipate traffic during non-show hours, but security is not guaranteed. Insurance is to be arranged by Exhibitors at their own cost.

Exhibit Description

Exhibitors are requested to submit a 50-word typed description of their exhibit. The description must be received no later than May 16, 2022, so it may be included in the Official Meeting Program.

Space Assignments
Exhibitors will have the opportunity to select a space location in the designated area once registration is open. The space will be assigned in the order in which exhibitor registrations are received. A confirmation of the location of your space will be sent to you as soon as possible. If none of your choices are available, we will contact you to discuss a new space assignment.

Advertising Information

There will be a number of digital advertisement options available in the online program and mobile conference app, including banner ads, footer ads, splash screen ads and others. We will post information on specific options, required file dimensions and resolution, and pricing to the sponsors and exhibitors page of the conference website (www.scbnacongress.org) by late 2021. Costs will range from $250-$500 USD. The deadline for providing advertising files will be May 16, 2022.

Sponsors, Exhibitors, Supporters: conferences@scbnorthamerica.org