SCBNA Meeting and Event Code of Conduct Policy

The Society for Conservation Biology North America (SCBNA) works to promote a welcoming environment at its meetings and events that is safe, collaborative, supportive, and productive for all stakeholders as defined:  attendees (remote & in-person), organizing committee members, contractors, staff, volunteers, exhibitors, and service providers. SCBNA values the diversity of views, expertise, opinions, backgrounds, and experiences reflected among the conference planners, exhibitors, and attendees. Indeed, we believe that the best way to advance knowledge is through the open, free, and respectful exchange of ideas while refraining from unacceptable behavior that may intimidate or threaten other stakeholders. To that end, we expect all stakeholders as defined above to abide by the following Code of Conduct:

Expected Behavior 

  • Treat everyone with respect and consideration.
  • Communicate thoughtfully with others and be considerate of the multitude of views and opinions that are  different than your own, in all situations including but not limited to: while presenting, in one-one  conversations and online chats, during question & answer sessions, at exhibitor tables, and within group or breakout discussion.
  • If presenting, adhere to NACCB presenter guidelines.
  • Critique ideas, rather than people, and give constructive feedback.
  • Consult the meeting app and website for individual presenter permission for sharing on social media or elsewhere, and adhere to the permissions granted.
  • Be mindful of your surroundings, your fellow participants, and unacceptable behavior as outlined below.
  • Alert SCBNA/conference staff immediately if you notice a situation that violates the code of conduct or someone in distress.
  • Respect the rules and policies of all venues associated with the meeting.
  • Any groups or individuals that wish to distribute petitions, surveys, or gain signature/agreement to  statements at the conference must gain approval by the SCBNA Board one month prior to the conference. Contact conferences@scbnorthamerica.org to gain approval – an application for approval does not  guarantee approval.

Unacceptable Behavior 

  • Participation, facilitation, or promotion of harassment*, intimidation* or discrimination* behaviors at the meeting, event, or via social media associated with the meeting, event, or other associated activities organized by SCBNA.
  • Physical, emotional, or verbal abuse* of any attendee, speaker, volunteer, exhibitor, SCBNA staff or  board member, service provider or other meeting or event guest.
  • Disruption* of talks at the meeting/event or other associated activities organized by SCBNA.
  • Disbursement of offensive or insensitive materials as related to the guidelines of unacceptable behavior*.
  • SCBNA is strongly committed to facilitating the open discussion of ideas. However, in the interest of maintaining the conference as a welcoming space for all attendees, we reserve the right to forbid distribution of offensive or insensitive political or other material.
  • Exhibitors & Individuals: Placement of materials on exhibitors’ or venue tables other than your exhibitor table without permission.
  • Violating sharing permissions of any presenter – check the conference app/program for sharing permission for any presentation.  If no sharing permission is granted, nothing can be shared from that presentation.
  • Spamming** participants or posting unsolicited links in comments, questions, or chat boxes on conference app or online platform.
  • Publicly sharing the location or contact information of any other participant beyond information shared in the NACCB materials in any public forum including in social media.

*Examples of unacceptable behavior include, but are not limited to inappropriate comments related to gender, sexual orientation or identity, disability, physical appearance, body size, race, religion, national origin, socioeconomic status; inappropriate use of nudity and/or sexual images in public spaces or in presentations, threatening, bullying or stalking any attendee, speaker, volunteer, exhibitor, SCBNA staff or member, or service provider. Determination of violating materials is at the sole discretion of SCBNA. 

**Examples of spam include commercial materials, unsolicited self promotion, or comments or questions intended to annoy or disrupt proceedings

Consequences 

  • Anyone requested to stop unacceptable behavior is expected to comply immediately.
  • SCBNA staff (or their designee) or security may take any action deemed necessary and appropriate,  including immediate removal from the organizing committee or meeting without warning or refund and removal of all contributed content (e.g., presentation recording, poster).
  • In addition to other consequences, any illegal behavior will result in contacting the appropriate authorities.
  • SCBNA reserves the right to prohibit participation in any future planning effort and/or attendance at any future meeting. Violations of the code of conduct may also impact ability to attend or participate in future SCB activities outside of the NA section.

Process for Reporting Unacceptable Behavior 

If you are the subject of unacceptable behavior or have witnessed any such behavior, please immediately  follow these steps:

  1. Remove yourself from the situation and find a safe space.
  2. Onsite/In-person: Contact information will be provided on your conference badge and in conference app to report an incidence of unacceptable behavior to the designated Conflict Resolution Officer(s) on site at the conference. SCBNA Director & Executive Committee of the SCBNA Board will be notified of the incident and an on-call Conflict Resolution Officer may be contacted upon request to provide confidential conflict resolution facilitation. If the incident involves the SCBNA Director or a member of the Executive Committee of the SCBNA Board, the incident will not be reported to that individual except to enact any consequences deemed necessary. An SCB Board of Governors Ombudsperson may be notified upon request, or if deemed necessary by the SCBNA Director and/or Executive Committee of the Board. All information will remain confidential among aforementioned parties. The incident will be discussed in-person in a private location at the conference. Resulting actions/consequences will be determined on a case by case basis. Please see above for consequences that may result from incidents in violation of the code of conduct.

OR 

Online/remote resolution preferred:

Contact conferences@scbnorthamerica.org (SCBNA Director) or an SCB Ombudsperson (email address/contact method to be provided on conference app and badge) to provide a description of the concern if an incident occurs outside of the conference, or if you wish to resolve the issue remotely. SCBNA Director & Executive Committee of the SCBNA Board will be notified of the incident. If the incident involves the SCBNA Director or a member of the Executive Committee of the SCBNA board, the incident will not be reported to that individual except to enact any consequences deemed necessary. All information will remain  confidential among aforementioned parties. Resulting actions/consequences will be determined on a case by case basis. Please see above for consequences that may result from incidents in violation of  the code of conduct.