Structure
Contributed e-posters will be assigned to sessions based on topic. Presenters will upload their e-posters to the abstract system (more information below) and also have the option of uploading a 3-minute video recording explaining their poster to accompany the e-poster. Posters and optional recordings will be available to view on-demand for all conference attendees throughout and following the conference. Each poster session will consist of a live 30-minute discussion board Q&A during which time presenters are encouraged to be present on their session discussion board to participate in live interactions. The discussion board will also be active throughout and after the conference for ongoing asynchronous conversations.
Uploading eposters, Deadline July 23, 2020
Please submit your E-Poster as a 1-page in landscape orientation via the Upload Poster button upon logging into the Abstract/Speaker Portal.
You may use a template that can be downloaded here: NACCB2020_PosterTemplateBlank
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- Language: All E-Posters should be prepared in English
- File format: .pdf; .pdfx, or .jpg
- E-Poster size in pixel: 842 width x 595 height – Landscape orientation
- E-Poster size in inches / cm: 11 / 28 width x 8.5 / 22 height – Landscape orientation
- File Name: File names should not have any special characters. Files are all auto re-named upon uploading based on your submission ID #
- In addition to these details, additional presenter guidelines (to optimize accessibility of your poster to all audiences) will be posted on this webpage by Friday, July 3, 2020.
- If you are creating your poster in Microsoft PowerPoint, set the slide size to 11″ x 8.5″, and save your poster as a pdf file when it is complete.
Recording/Uploading Recordings – Deadline July 23, 2020
The virtual NACCB 2020 platform has a straightforward and simple Presentation Recording feature that allows presenters to directly record and save their presentation in-platform (and also downloads a copy to your device). Do not go over the designated time limit for your presentation type: 5 minutes for speed presentations, 12 minutes for oral presentations, and 3 minutes for optional poster presentations. Please complete the following steps to record your presentation:
See a brief walk-through demonstration video of the presentation upload/recording process here.
- Log into your abstract/speaker portal and click on the Record Presentation option (screenshot here).
- You’ll be presented with two options: to record your presentation or to upload an already recorded presentation as an mp4 file video. The instructions for recording your presentation in-platform can help you decide which option is right for you. (If using the in-platform recording, share the PowerPoint [or other slide application] rather than your entire computer screen, or “hide” the floating Google Chrome widget so it does not show up in your final recording.) Use Google Chrome if you are using the in-platform recording option. Other options include Powerpoint narrated presentations (make sure you export the recording to a video file prior to uploading), or using Zoom to record your presentation. To upload a recording, make sure it is in mp4 file format.
- Follow the instructions and prompts from the in-platform system to record (and re-record) your presentation until you are satisfied. Try doing a 30-second trial run to preview how the recording will look prior to recording your full presentation. It may take 2-5 minutes for your presentation to show up under the Record Presentation button once you have recorded and/or uploaded it. Please wait 2-3 minutes and then try refreshing the screen. Use Google Chrome for best results.
- Please note that closed captioning will be added to all pre-recorded presentations, so please ensure you have optimal audio quality and no background noises for the most accurate closed captions.
- In addition to these details, please read the tab on Moderator and Presenter guidelines (to optimize accessibility of your presentation and session to all audiences).
- We encourage you to also upload a presentation transcript file or accessible pdf/ppt file of your slides with alternate text/image descriptions and other accessibility features added via the Adobe Accessibility tool, Microsoft Accessibility Checker, or similar tools for the software you use. See the resources listed on the guidelines tab for tips on this. There will be a button called Accessible File Upload when you log into the Speaker Abstract Portal. Follow the instructions upon clicking on the button to upload a file.
Permission to host content on conference website
By uploading your poster/presentation and/or recording your presentation to the NACCB 2020 speaker abstract portal, you grant NACCB 2020 and SCB North America permission to share your poster/presentation with conference registrants during and after the conference. All NACCB 2020 presentations, session recordings, and discussion boards will be available to registrants for several months after the NACCB 2020 concludes.